Your Resource Center

Providing a one-stop destination, this is the place where attendees seeking to strengthen their services can find the solutions, tools and technologies for improving their operations. Whatever mail- or shipping-related service you are looking for, whether it involves production software or equipment required for your operation, you can find it on the NPF exhibit floor.

Typical Trade Show Hours

  • Monday 9:30 AM–4:00 PM
  • Tuesday 9:30 AM–2:00 PM
  • Exhibitor Reception Tuesday 5:00 PM–6:30 PM
  • Wednesday 9:00 AM–12:00 PM


Attendee lunch will be held in the Exhibit Hall Monday and Tuesday from 12:00PM–1:30PM

Exhibitor Resources

The Exhibitor Resource Center is designed to assist you in all phases of planning for your exhibiting experience at the NPF. All information, including marketing and hotel accommodations to the onsite contractor services can be found in this section. Questions? Please use the contact form located at the bottom of the page to contact our Exhibits Department.

Typical Exhibiting/Show Hours

· Saturday, 8:00 am – 5:00 pm
· Sunday, 8:00 am – 5:00 pm
(All exhibits must be set up by 5:00 pm on Sunday to facilitate cleaning of the Exhibit Hall)

Show Hours
· Monday, 9:30 am – 4:00 pm
· Tuesday, 9:30 am – 2:00 pm; 5:00 pm – 6:30 pm
(Exhibits will close from 2:00 pm – 5:00 pm and reopen from 5:00 pm – 6:30 pm for the Exhibitor Reception)
· Wednesday, 9:00 am – 12:00 pm
(Note: Attendee lunch will be held in the Exhibit Hall Monday and Tuesday from 12:00 pm – 1:30 pm)

Dismantle Exhibits
· Wednesday,12:00 pm – 10:00 pm (Exhibit Hall must be clear by 10:00 pm)

Exhibitor Bulletins

A series of bulletins will be sent to participating exhibitors updating them with detailed information about the NPF. Please access these links to become informed:

Bulletin #1

Important Dates

See this convenient checklist to make sure that all your logistical requirements are made. Take note of the service deadlines and order early to save money.

Important Dates

Service Manual

The Exhibitor Service Manual contains rules, regulations and general information, including various order forms for services you may need during your installation and dismantle. Please review this manual as soon as possible and note the various deadlines for specific information and services. If you have questions about any of the information contained in this manual, please contact Show Management or the Freeman Decorating Company.

Service Manual

To order services online, please visit their website by clicking below

Freeman Decorating Company

Exhibitor Personnel Registration

Exhibitor registration is provided for four individuals per l0′ x lO’ space. This registration entitles EXHIBITORS entry into the exhibition hall during installation, exhibition, dismantle hours, as well as business sessions. Exhibitors who wish to solely attend the full schedule of Educational Sessions and all social events must register as an attendee and pay the fee indicated.

To register your personnel, please go to registration.npf.org and access the Registration button to sign-in with your username and password. All personnel must be registered under the company that is exhibiting. FOUR BADGES PER lO’ x lO’ BOOTH ARE PROVIDED AND ALLOW ACCESS TO THE EXHIBITION HALL. ANY EXHIBITOR REGISTRATION UPDATES, ADDITIONS, AND CHANGES CAN ALSO BE MADE by signing in with your username and password on our website.

Exhibitors may pick up their badges beginning Saturday at 8:00 a.m. at the Exhibitor Registration Desk at the Orlando World Center Marriott in the Main Convention Center. Exhibitors are encouraged to register in advance; however, on-site registration will be available at the Exhibitor Registration Desk.

Preferred NPF Hotel

For exhibiting companies making personnel hotel reservations in one of the NPF hotels listed below, the company will receive two (2) lunch tickets for every 10′ x 10′ booth space for both Monday and Tuesday’s luncheons in the exhibit hall.
For those companies needing to book rooms for their personnel, please go to registration.npf.org, click the register button and sign-in using your username and password. If you have forgotten your username or password, click on the forgot username and password and provide email address to update.

Rooms are available through NPF housing at the following hotel: Orlando World Center Marriott.

As the contact person for your company, use your username and password for signing in and reserving hotel reservations. Please remember that you must enter unique emails as the system does not allow duplicate emails. You can also make changes as needed. Just go to registration.npf.org and click on the Register Button.

NPF Rules and Regulations

The National Postal Forum Rules and Regulations are written to provide all exhibitors an equal opportunity to present their product in the most effective and professional manner to the audience and to protect exhibitors and attendees from unsafe practices. Please review and abide by the Rules and Regulations posted here:

Rules and Regulations

Booth and Display Rules

Orlando Convention Center Guidelines

Exhibitors may appoint their own outside contractor only for labor and supervision to set up and dismantle their displays. All other show services must be obtained through the official service contractor, The Freeman Companies. Exhibitor appointed sub-contractors must comply with the following rules. Please complete the Non-Official Contractor Form and return it to NPF.

Non-Official Contractor Form

Meeting Space Request

Hospitality functions are not permitted during National Postal Forum Educational Sessions.

The National Postal Forum monitors closely the requests from companies for hospitality suites and meeting rooms to encourage exhibitors to use the suites during non-official function hours, and to discourage non-exhibiting companies from utilizing a hospitality suite or meeting space for business purposes and product demonstrations. If you are aware of violations of these policies, please inform Show Management.

If you need a meeting room for special meetings, please complete the Meeting Space Request Form and it return it to [email protected].

Meeting Request Form

New Product Information

New Product Information

The National Postal Forum may publish new product information online, in press releases and through various news bulletins. If your company has launched a new product since the previous Forum and plan to display the product at the next Forum, please complete the New Product Form.

New Product Form

NPF Logo Pack Download

Promote your participation by utilizing the NPF logo. Download NPF Logo Pack for your company’s materials.

Logo Pack Download

Pre-Show Mailings

Exhibitors may utilize the NPF pre- and post-show mailing list, by choosing from the following options.

You may receive the registered attendee list and process the mailing yourselves or you may go through our mailing house to have your mailing processed. The mailing list does not include the email addresses. Either way, NPF must see the piece and approve it before production. Two weeks prior to the NPF event, we generally have approximately 1500-2000 names to mail to, depending on the categories you choose. Approximately two weeks after the NPF, the total mailing list will be available.

If you would like to mail to more prospects, we do have a Mailing Industry Attendee Historical Mailing List that totals approximately 5,000 names. If you choose to mail to that list and the current registered attendees, then all mailings must go through our designated mail house. The cost to mail to either list is $1,000 to NPF plus processing and postage. Exhibitors may mail to Mailing Industry Attendees, USPS and/or Exhibitors. If you would like to utilize the NPF mailing list options, click the list agreement link below.

List Agreement

Complete the list agreement and return to NPF.
Please contact Mary Guthrie at 703-293-2313 or [email protected] with inquiries and for quotes for printing and processing.


Centerplate is the exclusive hospitality partner at the Indiana Convention Center. For all the details, download their menu here.

Catering Menu

Sponsorships and Advertising Information

Combine sponsorships and advertising with NPF exhibit booth and increase the success of attracting your target audience. Click on the following to learn about your marketing opportunities.


Advertising & Registration Bag Insert

Digital Advertising (Targeted Emails, NPF News Brief, Product Guide and Website Advertising)

Frequently Asked Questions

Where is the 2020 National Postal Forum?

Orlando World Center Marriott
8701 World Center Drive, Orlando Florida, 32821

Will there be other costs to exhibitors associated with exhibiting?

Yes. The NPF has selected The Freeman Companies as the official decorator for the Forum. Costs for booth furnishings, electrical, drayage, etc. will be additional. Please refer to the Freeman Service Manual soon to be accessible on this website.

When will I receive confirmation on my hotel reservation?

Confirmation for hotel reservations will come directly from the hotel. Once your NPF registration is processed and your reservation sent to the hotel, the hotel will send out your confirmation. You may also call the hotel directly to confirm your reservation after they have processed it.

Where and when do I pick up my badge?

Registration, located in the Main Convention Center in the Cypress Alcove at the Orlando World Center Marriott, opens on Saturday, April 25th at 8 AM, at which time exhibitors can pick-up their badges.

When and where is the next National Postal Forum?

The National Postal Forum will be held May 2-5, 2020 at the Opryland Hotel in Nashville, TN.

What is the address and phone number of the hotel where I have requested a reservation? 

Look under the “Register & Attend” menu and choose the Hotels & Travel tab for Hotel Information.

What is included in the cost of exhibit space?

Exhibitors receive the following per 10’x10′ space rented:
· Standard booth equipment: 8′ high back drape, 3′ high side drape, one identification sign.
· Four exhibitor badges that allow access to the Exhibit Hall, NPF Sessions and Networking Receptions.
· Complete company and product listing in the on-site Program/Exhibit Hall Guide, distributed free to all attendees.
· Complete company and product listing in the online expo.
· Complimentary Exhibit Hall passes for exhibitors to distribute to customers.
· Special discounted rates on advertising in the on-site National Postal Forum Program/Exhibit Hall Guide.
· Sponsor and Co-Sponsor opportunities.
· Access to registered attendee mail list for exhibitor promotions.
· Exhibit Hall-only time for attendees.
· Opening reception.
· Upgraded show floor promotions to increase traffic flow.
· Consultation Center located to build exhibit floor traffic.
· 24-hour security service.
· Refreshments, coffee and other beverages available daily in Exhibit Hall.

How many attendees come to the National Postal Forum?

An average of 4,000+ people attend the National Postal Forum. Over 85% of these attendees are potential buying customers within the mailing industry. Approximately 2,700 are mailing industry participants, who represent publishing, banking, insurance, mailing houses, presort, utilities and advertising companies. An additional 1,000 attendees represent exhibiting companies and 300 are USPS representatives. Year to year approximately 1/3 of the attendees are first timers!

How is space assigned?

Booth space is assigned on a first-come, first-assigned basis.


Contact the Exhibits Department

    NPF Info

    npf headquarters

    3998 Fair Ridge Drive

    Suite 150

    Fairfax, VA 22033-2920


    npf 2020 location

    Orlando World Center Marriott

    8701 World Center Dr

    Florida, 32821