EXHIBIT AT THE LARGEST MAILING
AND SHIPPING INDUSTRY EXPO

Yes. The NPF has selected The Freeman Companies as the official decorator for the Forum. Costs for booth furnishings, electrical, drayage, etc. will be additional. Please refer to the Freeman Service Manual soon to be accessible on this website.

Confirmation for hotel reservations will come directly from the hotel. Once your NPF registration is processed and your reservation sent to the hotel, the hotel will send out your confirmation. You may also call the hotel directly to confirm your reservation after they have processed it.

Registration, located inside the Charlotte Convention Center opens on Saturday, May 20th, 2023, at which time exhibitors can pick-up their badges.

2023 May 21-24, Charlotte Convention Center
501 S College St, Charlotte, NC 28202

2024 May XX-XX, Indiana Convention Center
100 S Capitol Ave, Indianapolis, iN 46225

Look under the “Register & Attend” menu and choose the Hotels & Travel tab for Hotel Information.

Exhibitors receive the following per 10’x10′ space rented:
· Standard booth equipment: 8′ high back drape, 3′ high side drape, one identification sign.
· Four exhibitor badges that allow access to the Exhibit Hall, NPF Sessions and Networking Receptions.
· Complete company and product listing in the on-site Program/Exhibit Hall Guide, distributed free to all attendees.
· Complete company and product listing in the online expo.
· Complimentary Exhibit Hall passes for exhibitors to distribute to customers.
· Special discounted rates on advertising in the on-site National Postal Forum Program/Exhibit Hall Guide.
· Sponsor and Co-Sponsor opportunities.
· Access to registered attendee mail list for exhibitor promotions.
· Exhibit Hall-only time for attendees.
· Opening reception.
· Upgraded show floor promotions to increase traffic flow.
· Consultation Center located to build exhibit floor traffic.
· 24-hour security service.
· Refreshments, coffee and other beverages available daily in Exhibit Hall.

Over 4,000+ people attend the National Postal Forum. Over 85% of these attendees are potential buying customers within the mailing industry. Approximately 2,200 are mailing industry participants, who represent publishing, banking, insurance, mailing houses, presort, utilities and advertising companies. An additional 1,000 attendees represent exhibiting companies and 300 are USPS representatives.

Booth space is assigned on a first-come, first-assigned basis.

Exhibitor registration is provided for four individuals per l0′ x lO’ space. This registration entitles EXHIBITORS entry into the exhibition hall during installation, exhibition, dismantle hours, as well as business sessions. Exhibitors who wish to solely attend the full schedule of Educational Sessions and all social events must register as an attendee and pay the fee indicated.

To register your personnel, please go to registration.npf.org and access the Registration button to sign-in with your username and password. All personnel must be registered under the company that is exhibiting. FOUR BADGES PER lO’ x lO’ BOOTH ARE PROVIDED AND ALLOW ACCESS TO THE EXHIBITION HALL. ANY EXHIBITOR REGISTRATION UPDATES, ADDITIONS, AND CHANGES CAN ALSO BE MADE by signing in with your username and password on our website.

Exhibitors may pick up their badges beginning Saturday, May 20th at 8:00 a.m. at the Exhibitor Registration Desk at the Charlotte Convention Center. Exhibitors are encouraged to register in advance; however, on-site registration will be available at the Exhibitor Registration Desk.

See this convenient checklist to make sure that all your logistical requirements are made. Take note of the service deadlines and order early to save money.

Important Dates

Hospitality functions are not permitted during National Postal Forum Educational Sessions.

The National Postal Forum monitors closely the requests from companies for hospitality suites and meeting rooms to encourage exhibitors to use the suites during non-official function hours, and to discourage non-exhibiting companies from utilizing a hospitality suite or meeting space for business purposes and product demonstrations. If you are aware of violations of these policies, please inform Show Management.

If you need a meeting room for special meetings, please complete the Meeting Space Request Form and it return it to [email protected].

Meeting Request Form

New Product Information

The National Postal Forum may publish new product information online, in press releases and through various news bulletins. If your company has launched a new product since a previous Forum and plan to display the product, please complete the New Product Form.

New Product Form

Promote your participation by utilizing the NPF logo. Download NPF Logo Pack for your company’s materials.

Logo Pack Download

The National Postal Forum Rules and Regulations are written to provide all exhibitors an equal opportunity to present their product in the most effective and professional manner to the audience and to protect exhibitors and attendees from unsafe practices. Please review and abide by the Rules and Regulations posted here:

Rules and Regulations

Booth and Display Rules

Outside Contractors

Exhibitors may appoint their own outside contractor only for labor and supervision to set up and dismantle their displays. All other show services must be obtained through the official service contractor, The Freeman Companies. Exhibitor appointed sub-contractors must comply with the following rules. Please complete the Non-Official Contractor Form and return it to NPF.

Non-Official Contractor Form

Exhibitors may utilize the NPF pre- and post-show mailing list, by choosing from the following options.

You may receive the registered attendee list and process the mailing yourselves or you may go through our mailing house to have your mailing processed. The mailing list does not include the email addresses. Either way, NPF must see the piece and approve it before production. Two weeks prior to the NPF event, we generally have approximately 1500-2000 names to mail to, depending on the categories you choose. Approximately two weeks after the NPF, the total mailing list will be available.

If you would like to mail to more prospects, we do have a Mailing Industry Attendee Historical Mailing List that totals approximately 5,000 names. If you choose to mail to that list and the current registered attendees, then all mailings must go through our designated mail house. The cost to mail to either list is $1,000 to NPF plus processing and postage. Promotional mailings may be scheduled to drop as early as March 2022. Exhibitors may mail to Mailing Industry Attendees, USPS and/or Exhibitors. If you would like to utilize the NPF mailing list options, click the list agreement link below.

List Agreement

Complete the list agreement and return to NPF.
Please contact Mary Guthrie at 703-293-2313 or [email protected] with inquiries and for quotes for printing and processing.

For exhibiting companies making personnel hotel reservations in one of the NPF hotels listed below, the company will receive two (2) lunch tickets for every 10′ x 10′ booth space for both Monday and Tuesday’s luncheons in the exhibit hall.
For those companies needing to book rooms for their personnel, please go to registration.npf.org, click the register button and sign-in using your username and password. If you have forgotten your username or password, click on the forgot username and password and provide email address to update.

Rooms are available through NPF housing at the following hotels: 1) Aloft Charlotte City Center, 2) Charlotte Marriott City Center, 3) Embassy Suites Charlotte Uptown, 4) Hilton Charlotte Uptown, 5) JW Marriott Charlotte, 6) Omni Charlotte, 7) Westin Charlotte

As the contact person for your company, use your username and password for signing in and reserving hotel reservations. Please remember that you must enter unique emails as the system does not allow duplicate emails. You can also make changes as needed. Just go to registration.npf.org and click on the Register Button.

The Exhibitor Service Manual contains rules, regulations and general information, including various order forms for services you may need during your installation and dismantle. Please review this manual as soon as possible and note the various deadlines for specific information and services. If you have questions about any of the information contained in this manual, please contact Show Management or the Freeman Decorating Company. To order services online, please visit their website by clicking below:

Freeman Service Kit

Installation
· Saturday, May 20, 2023 – 8:00 AM – 5:00 PM
· Sunday, May 21, 2023 – 8:00 AM – 5:00 PM
(All exhibits must be set up by 5:00 pm on Sunday, May 21th to facilitate cleaning of the Exhibit Hall)

Show Hours
· Monday, May 22, 2023 – 9:30 AM – 4:00 PM
· Tuesday, May 23, 2022 – 9:30 AM – 5:30 PM; (Reception 4:00 PM – 5:30 PM)
(Note: Attendee lunch will be held in the Exhibit Hall Monday and Tuesday from 12:00 PM – 1:00 PM)

Dismantle Exhibits
· Tuesday, May 23, 2023 – 5:30 PM – 8:00 PM
· Wednesday, May 24, 2023 – 8:00 AM – 4:00 PM

Centerplate is the exclusive hospitality partner at the Phoenix Convention Center. For all the details, download their menu here.

Catering Menu